DepreciationWorks® Update
Upgrade to Version 2:
Registered users of DepreciationWorks version 1.x should purchase a license for version 2. A year's technical support and updates are included in the initial purchase price. Technical support and updates are included in the $129 technical support/annual renewal fee to be billed on the annual anniversary dates of your version 2 purchase.
Proceed by downloading DepWorksTrial.exe and then installing it as a 30 day trial. Launch version 2 and navigate to Data Conversion under Asset Utilities. Then navigate to Calculate All Company Assets and press the Calculate button. Data conversion will copy your existing data into version 2. Your existing data and program will still work. Multiple users: see below.
Version 2 is a major upgrade. New features include the following:
 | Multiple-user database supports concurrency |
| Easily change the data path within DepreciationWorks itself for a smoother migration to a new computer |
| New database table backup, restore, optimize and verify and repair |
| New Boolean field to indicate Intangible asset |
| Integrated menu, toolbar and navigation. Select Office or XP styles. |
| The program now maximizes for larger working area |
| Multiple user Calendar module to schedule tasks for both people and fixed assets |
| Multiple user Notes module to aide communication between users |
| Information panel displays context specific help |
| Calendar, notes and information panels allow floating and docking |
| Calculates depreciation as assets are added |
| Asset import has evolved into a spreadsheet front end to the database for adding voluminous assets |
| Copy asset added to Asset Utilities - Asset Operations (copies one asset to new asset record(s)) |
| Multiple retirements with sales price and selling expense allocation by historical cost or net book value |
| Perform multi-dimensional asset data analysis with new pivot table grid |
| Text search filtering on Description, Description 2, Memo, Custodian, Vendor, Manufacturer and User 1 |
| Go to an asset record using Sys ID, Asset Code, Description or User 1 |
| Set range of assets by Sys ID to improve grid responsiveness when inserting and editing |
| Declining balance method using the straight-line rate added |
| Optional Fields grid automatically posts as you move between columns within a row |
| Incremental search in grid views |
| On screen grid view of monthly reconciliation of cost and accumulated depreciation |
| On screen pivot table grid of monthly depreciation accum and expense account distribution |
| On screen monthly grid view and pivot grid also can display next fiscal year amounts |
| On screen grid view of annual reconciliation of cost and accumulated depreciation |
| On screen grid view of 10 year depreciation expense forecast |
| On screen grid view of business property tax worksheet |
| On screen grid view of assets retired in previously closed fiscal years |
| On screen grid view of assets by property type and with subtotals for month in service |
| On screen pivot table grid customizable example of multi-dimensional analysis using asset property type month in service totals |
| On screen company consolidation worksheet |
| Copy company to new company: all data or selective data for use as new company template |
| Copy assets between companies: combinations, purchases, split offs and consolidations |
| Quick Fill page now includes optional fields and the page can be printed one asset at a time |
| A new Card View page supplements the Quick Fill page with filtering on any field with grand totals |
| Add GL accounts, and Groups on the fly from the Quick Fill page |
| Lookups added to Vendor, Manufacturer, Custodian and User 1 asset entry |
| The Tote Bag has been replaced by a feature that transfers company specific data to a target folder |
| Year end closing and other batch type operations occur within database transactions |
| Reports augmented to allow filtering by Division, GL Cost Account and ten other fields, five of which allow sub-filtering |
| Expanded Next Year reporting |
| Print summary pages only |
| Control page breaks on Division and GL Cost Account |
| Order under 2nd group (i.e., GL Cost) can be selected based on Service Date, Asset Code and Sys ID |
| Replace asset description field on various reports with entries from ten other fields |
| Email reports from within the report preview form |
| Text search reports from within the preview form |
| The monthly allocation of current year depreciation has been redesigned and is less cumbersome |
| Report generation time has significantly improved |
| Store multiple documents and pictures for each asset |
| Track expensed property (below capitalization threshold period costs) separate from assets |
| Grid view of current year depreciation expense by quarter and four year quarterly expense forecast |
| Gantt view incorporated into calendar module |
| Quarterly Report |
| Quarterly Grid View |
| Year to Date Report |
| Year to Date Grid View |
| Pivot Grids now drill down to cell total details when double clicked |
| Report option added to show only assets with current year depreciation |
Note: the monthly allocation now rounds to the penny which will cause the monthly reconciliation to differ from version 1.x, though the annual will be the same.
Multiple users begin by installing version 2 to a workstation that has version 1.x already installed. Version 2 will read the data path from version 1.x. The Data Conversion page within version 2 will build the new database in the version 2 install directory, by default C:\Program Files\DepreciationWorks2\Data. The Data folder can later be copied to a LAN drive. The File menu item Change Data Path in version 2 allows you to browse to the LAN drive location.
For the purpose of migrating to version 2, version 1.5 can be downloaded. Email charles@depreciationworks.com to obtain a link to the file for downloading Version 1.5.
Testimonial: "I just got through loading the new software version and moving the data files over. It works! I’m so excited. Thank you so much for your helpful instructions! I’m so happy that I do not have to switch computers anymore and can use mine. I love the new look also, can’t wait to get all my fixed assets put in and get things cleaned up for the auditors that will be here in three weeks. Thanks again!"
DepreciationWorks is a registered trademark of Charles Wood. All other products mentioned are registered trademarks or trademarks of their respective companies.
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